Academic Senate Guidelines Related to Student Athletes

The following is an excerpt of the Academic Senate Guidelines Concerning Scheduling Conflicts with Academic Requirements

The complete guidelines are available on the Academic Senate website.  Additionally, a checklist to help instructors and students comply with the guidelines is available on the Center for Teaching and Learning website.


The Academic Senate has established Guidelines Concerning Scheduling Conflicts with Academic Requirements to address the issue of conflicts that arise between extracurricular activities and academic requirements. These policies specifically concern the schedules of student athletes, student musicians, those with out-of-town interviews, and other students with activities (e.g., classes missed as the result of religious holy days) that compete with academic obligations.

These policies were updated in Spring 2014 to include the following statement:

The pedagogical needs of the class are the key criteria when deciding whether a proposed accommodation is appropriate. Faculty must clearly articulate the specific pedagogical reasons that prevent accepting a proposed accommodation. Absent such a reason, the presumption should be that accommodations are to be made.

The guidelines assign responsibilities as follows:

  • It is the instructor’s responsibility to give students a schedule, available on the syllabus in the first week of instruction, of all class sessions, exams, tests, project deadlines, field trips, and any other required class activities.
  • It is the student’s responsibility to notify the instructor(s) in writing by the second week of the semester of any potential conflict(s) and to recommend a solution, with the understanding that an earlier deadline or date of examination may be the most practicable solution.
  • It is the student’s responsibility to inform him/herself about material missed because of an absence, whether or not he/she has been formally excused.