Overview
At the beginning of each term, ASC Advisors use a team's travel schedule to create travel conflict letters for each member of the team. The letters are shared with each student, and an instruction email is sent with instructions on how to use the letter as part of their communication with instructors about handling their scheduling conflicts. We also have a page with various resolution options.
The Travel Conflict Letter
The Travel Conflict Letter confirms that the student is a member of a varsity team, and lists the dates of each travel event. The letter is generated by our system as a PDF and put into a Google shared folder for each student.
The Instruction Email
When the Travel Conflict Letter is shared with the student, an Instruction Email is sent to them that explains that the letter is supporting data for their conversation with instructors of the possible conflicts they might have with each of their classes. It is the student's job to confirm the conflicts with each of their classes, and start the conversation with their instructors. This should happen, per Academic Senate Guidelines, before the end of the second week of term.